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Disaster Program Account Specialist

May 7, 2018

Positions available in both districts (St. Thomas/St. John & St. Croix).

DEFINITION

Under general supervision from the Disaster Program Account Supervisor and limited supervision from the Territorial Public Assistance Officer, performs a variety of duties in developing, analyzing, executing and maintaining budgets and accounting records which are used to allocate current resources and estimate future financial needs. Perform timely review of expenditures in preparation of Federal draw requests.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

  • Collaborate with assigned sub-recipients to review disaster program awards and develop expense and revenue account structures necessary to facilitate eligible expenditures.
  • Prepare request letters for the Department of Finance to establish required expense and revenue accounts and submit to Deputy Director of Administration and Finance for approval.
  • Assist sub-recipients with preparation of disaster program budget forms.
  • Prepare OMB budget forms to establish expenses and revenue budgets in the Enterprise Planning Resource (ERP) System in conformance with established procedures, regulations, and objective of Local and Federal awards.
  • Prepare consolidated reports of assigned sub-recipient local and Federal budgets and expenditures to provide a comprehensive financial summary for use by senior management for effective and efficient decision making.
  • Track the status and availability of funds in disaster program accounts.
  • Monitor budgets by reviewing reports and accounting records to determine if allocated funds have been spent as specified, and if reallocations are required.
  • Prepare requests for budget adjustments and allotment reallocations and submit to management for approval prior to submission to the Office of Management and Budget.
  • Review assigned sub-recipient expenditures and reimbursement requests to determine if costs incurred were in support of eligible expenses.
  • Perform any other duties assigned to support the division.

Download full details about this employment opportunity in PDF format:

> VITEMA Job Descriptions - Disaster Program Account Specialist

 

To apply, email a copy of your resume to erika.callwood@vitema.vi.gov. Be sure to include the title of the position you are applying for in the SUBJECT of your email.