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Disaster Program Administrative Assistant

May 7, 2018

Positions available in both districts (St. Thomas/St. John & St. Croix).

DEFINITION

Assists the Disaster Program Supervisor by performing and coordination administrative support services for the disaster program and performing other related duties.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

  • Act as principal assistant on administrative matters relating to the disaster programs.
  • Maintains liaison with other organizational units providing support services such as data processing, accounting, purchasing, printing, and personnel.
  • Collects data for and assists in preparation of administrative aspects of the disaster program budget requests.
  • Investigates administrative problems and makes recommendations for solutions.
  • May assist in planning and implementing administrative improvements including organizational changes and work systems.
  • Answering phone inquiries, directing calls, and providing basic company information
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners
  • Manages executive schedule and acts as liaison for executive team
  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
  • Handles confidential information; organizes and maintains files
  • Prepares information and research for executive needs.
  • Perform any other duties assigned to support the division.

Download full details about this employment opportunity in PDF format:

> VITEMA Job Descriptions - Disaster Program Administrative Assistant

 

To apply, email a copy of your resume to erika.callwood@vitema.vi.gov. Be sure to include the title of the position you are applying for in the SUBJECT of your email.